Women+ in Geospatial CIC privacy notice
This privacy notice tells you what personal information we collect and what to expect us to do with your personal information.
Contact details
Email: info@womeningeospatial.org
What information we collect
We collect the following information for the operation of community member accounts, service updates, marketing purposes and recruitment purposes:
- Names and contact details (e.g. personal email address)
- Account information, including registration details
- Marketing preferences
- Website and app user journey information
- Records of consent, where appropriate
Why we collect information
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- you signed up for our newsletter or our community platform
- you applied and were selected for the W+G mentorship programme
- you wish us to send you a receipt for a donation you made
- you registered for one of our events
- you visited our website
How we use your personal information
We use the information that you have given us in order to:
- Add you to our newsletter or community platform
- Add you to our W+G mentorship programme cohort
- Provide you an email receipt for your donation
- Record your registration and share online links for an event
- Analyse and track website visitor data
When you visit our website, the following personal information is collected:
Visitor data
This website is hosted by WordPress. WordPress collects personal data when you visit this website, including:
(i) Information about your browser, network and device, (ii) Web pages you visited prior to coming to this website, (iii) Your IP address. WordPress needs the data to run this website, and to protect and improve its platform and services. WordPress analyzes the data in a de-personalized form.
Analytics
This website collects personal data to power our site analytics, including: (i) Information about your browser, (ii) network, and (iii) device, (iv) Web pages you visited prior to coming to this website and (v) your IP address. This information may also include details about your use of this website, including: clicks, internal links, pages visited, scrolling, searches and timestamps. We share this information with WordPress and Google Analytics, our website analytics providers, to learn about site traffic and activity.
Cookies
This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. These functional and required cookies are always used, which allow WordPress, our hosting platform, to securely serve this website to you. These analytics and performance cookies are used on this site, as described below, only when you acknowledge our cookie banner. We use analytics cookies to view site traffic, activity, and other data.
Fonts
This website uses font files from Google Fonts. To properly display this site to you, servers where the font files are stored may receive personal information about you, including: (i) information about your browser, network, or device, and (ii) your IP address.
Lawful bases
Our lawful bases for collecting or using personal information for the operation of community member accounts, service updates, marketing purposes and recruitment purposes are:
- Consent
Where we get personal information from
Most of the personal information we process is provided to us by people directly.
How long we keep information
Your information is securely stored. We keep your personal information for the time which you are registered as a member with us. For donations, we need to keep your information for up to 2 years for tax record purposes. For event registrations, we will keep your information for up to 2 years. We will then dispose your information by deleting it.
Who we share information with
We do not share your information with third parties, unless we are legally obliged to share any relevant information.
Sharing information outside the UK
Where necessary, we may transfer personal information outside of the UK. When doing so, we comply with the UK GDPR, making sure appropriate safeguards are in place. Please contact us for more information.
Your data protection rights
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal data.
- Your right to rectification – You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal data in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal data in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
- Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.
You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated
18 July 2024
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