Privacy Policy

Women+ in Geospatial Privacy Policy (6 March 2022)

Our contact details

Name: Women+ in Geospatial
Address: Unit 5d Lowmoor Industrial Estate, Tonedale, Wellington, England, TA21 0AZ
E-mail: info@womeningeospatial.org

The type of personal information we collect

We currently collect and process the following information:

Personal identifiers, contacts and characteristics (for example, name and contact details)
website user statistics

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

Adding you to our mailing list or Slack workspace
Providing email receipts for donations
Registration and sharing online links for an event
For the functioning of our website

We use the information that you have given us in order to:

Add you to our mailing list or Slack workspace
Provide email receipts for donations
Record your registration and share online links for an event

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting info@womeningeospatial.org.
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.

Marketing Emails

If you subscribe to our newsletter, we may send you marketing emails, which you can unsubscribe from by clicking the link at the bottom of the email. We share your contact information with Mailchimp, our email marketing provider, so they can send these emails on our behalf.

Deletion of Personal Data

A person can request the deletion of all personal data stored in the company records of Women+ in Geospatial, by contacting us at info@womeningeospatial.org.

Visitor data

This website is hosted by WordPress. WordPress collects personal data when you visit this website, including:

Information about your browser, network and device
Web pages you visited prior to coming to this website
Your IP address

WordPress needs the data to run this website, and to protect and improve its platform and services. WordPress analyzes the data in a de-personalized form.

Analytics

This website collects personal data to power our site analytics, including:

Information about your browser, network, and device
Web pages you visited prior to coming to this website
Your IP address

This information may also include details about your use of this website, including:

Clicks
Internal links
Pages visited
Scrolling
Searches
Timestamps

We share this information with WordPress and Google Analytics, our website analytics providers, to learn about site traffic and activity.

Cookies

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. These functional and required cookies are always used, which allow WordPress, our hosting platform, to securely serve this website to you.
These analytics and performance cookies are used on this site, as described below, only when you acknowledge our cookie banner. We use analytics cookies to view site traffic, activity, and other data.

Fonts

This website uses font files from Google Fonts. To properly display this site to you, servers where the font files are stored may receive personal information about you, including:

Information about your browser, network, or device
Your IP address

How we store your personal information

Your information is securely stored. We keep your personal information for the time which you are registered as a member with us. For donations, we need to keep your information for up to 2 years for tax record purposes. For event registrations, we will keep your information for up to 2 years. We will then dispose your information by deleting it.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at info@womeningeospatial.com if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@womeningeospatial.com.

You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk